What information do we collect and why?
Newsletter Mailing List:
We use our Newsletter to share our latest news, exhibitions and events. Like many organisations, we use MailChimp to manage our mailing list. MailChimp has taken steps to be fully compliant with new GDPR legislation. You can unsubscribe at any time, and each newsletter has the option to manage your preferences. To sign up to our newsletter, you need to provide a name and an email address. You will then receive an email asking you to re-confirm your subscription. This is known as ‘double opt-in’. We use Open Tracking to access the success of an email campaign – this data is supplied by MailChimp and used for internal reporting only.
We use Eventbrite to manage our event bookings, Eventbrite is GDPR compliant. You are asked to supply a name and email address – we have access to this information, and it is used solely to keep you updated about the event you have booked on to.
Audience Agency Questionnaires:
We collect optional anonymous survey data to better understand our audiences, and for reporting purposes. This includes demographic information such as postcode, preferences and interests. This data is shared anonymously with the Audience Agency.
At key public events such as exhibition launches, we employ photographers to capture images of people engaging in our programme. These images are used for marketing purposes, including our website, our social media platforms (Twitter, Facebook, Instagram, Pinterest), and sent to press. Whenever we have a photographer employed for this purpose, we will clearly display a sign within the gallery space notifying people that photography is taking place. If you do not wish to be photographed at one of our events, please notify a member of staff. If you see an image of yourself on our website or social media that you do not consent to the use of, please notify firstname.lastname@example.org, who will arrange to have the image removed, and deleted from our records.
We collect personal information in order to access an applicant’s suitability for the position. This information is only used by Open Eye Gallery to process your application, and is stored securely. If you are successful, your details will be held in a password protected database, if you are unsuccessful, your details are destroyed or deleted once the post has been filled.
All personal information that we collect is held securely by Open Eye Gallery through reasonable physical, electronic and managerial procedures to keep data safe both electronically and in hard copy form.
Personal information will not be used for any unrelated purposes without prior consent, and we do not unlawfully share your personal information with third parties. By sharing your personal information with Open Eye Gallery through our website, by telephone or email, you consent to the collection, storage and processing of your personal information. You can withdraw consent at any time by contacting email@example.com.
It is your responsibility to obtain permission from a parent or guardian before providing us with your personal information if you are under 18.
If you would like to access or update the personal information Open Eye Gallery holds, please contact firstname.lastname@example.org.
Updated May 17 2018.